Training/reference only. This page contains no private employee, customer, or payment data. Management approval and actual database permissions are required before live invoicing.
Load-to-payment lifecycle
Booked → BOL received → Delivered/POD received → Invoice approved/sent → Pending → Verified paid → Accounting/tax archive.
Who owes the money and who receives it are different fields when factoring applies. A factoring advance does not automatically mean the customer invoice has been fully paid.
Accounting and tax filing controls
☐ Company ELTA or S&L identified on every record
☐ Load number, customer, carrier and driver matched
☐ Invoice and due date matched to agreement
☐ POD, rate confirmation and approved charges attached
☐ Payment recipient and Notice of Assignment verified
☐ Payment event supported by remittance or reconciliation
☐ Unpaid / overdue not mistaken for paid
☐ Monthly close and tax-year archive reviewed by accounting
Records worksheet
Company: __________ Tax year: ________ Month: ________
Load: ________ Invoice: ________ Customer: __________
Gross amount: ________ Approved fees: ________ Amount due: ________
Who owes: ________________ Who receives: ________________
Status: ☐ Draft ☐ Sent ☐ Pending ☐ Overdue ☐ Verified paid
Payment reference / verified by: __________________ Date: __________